Tenured and Tenure-Track Faculty Renewal, Promotion and Tenure Information

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The authoritative text for faculty is the Faculty Handbook. The Handbook spells out university-wide guidelines for renewal (mid-probationary review), tenure with promotion, and promotion to professor, and also contains policies for Post-Tenure Review. The College follows the guidelines and policies found in Section B4: Faculty Reviews.

Questions concerning the review process that cannot be answered by the Department Chair should be referred to Philip Ganderton, Senior Associate Dean.

Renewal, Promotion & Tenure Review Process

The College follows the RPT Guidelines issued by the Provost each year.

Each department will have performance standards reflective of expectations in the discipline. These standards are made available to new faculty at the time of appointment. The Chair’s responsibility is to help the candidate develop the file, to follow department and university procedures for conducting reviews, to accurately summarize the results of the departmental review, and finally, to provide her/his own evaluation and recommendation on each case. In the case of a negative finding at any level, the candidate has an opportunity for appeal. Consult the Faculty Handbook Appeal Process for more information.

The Department or Unit Administrator works with faculty on the details of organizing the file. After the file is released to the College office, it is evaluated by a committee of nine faculty broadly representative of the disciplines in Arts & Sciences. There are typically three such committees: a senior committee which reviews the promotion to full professor cases, a junior committee which reviews the  promotion with tenure cases, and a third committee which reviews renewal files. Each file is also evaluated by the Associate Dean for Faculty. The Dean, after taking all these reports and the documents in the file into consideration, makes the College recommendation on the case. The file then is sent to the Provost’s office for the final series of reviews.

New RPT timeline(with changes to deadlines for Promotion to Full files) PAUSED until AY2022 

For AY 2021, use this timeline from AY2020.

For guidance in navigating the RPT application, download the appropriate instructions:
     RPT App Instructions for All Candidates
For guidance in dossier preparation, select from these guidelines:

     Dossier Organization Guidelines for Candidates at all review levels (rev. Aug. 2020) 
     Dossier Organization Guidelines for Department/Unit Administrator

How to locate Course Evaluations


Renewal Dossier

Standard Faculty Vitae
Summary of Student Evaluations form
List of Supplemental Materials [REN]     

Teaching Portfolio Guidelines     

Teaching Portfolio Rubric 


Renewal Recommendation Forms

Faculty/Committee Confidential Recommendation Form (New in AY2020) [REN]
Summary of Departmental Vote Sheet (short form) [REN] 

Requests for Early Decision

To begin, read this memo from the Senior Vice Provost about how to manage shortened tenure clocks. When an assistant professor requests that his/her probationary period be reduced and the mid-probationary or tenure review accelerated, the Chair must complete a Contract Modification Letter.  Once signed by the Chair and the candidate, the letter is sent to the Dean and then to the Provost.  All approvals must be obtained before the candidate submits a dossier for early decision.

Post-Tenure Review

In addition to the general guidelines in the Faculty Handbook, each Department has developed a set of performance expectations for tenured faculty reflective of the expectations in the discipline. Annual reviews of tenured faculty must be shared with the faculty member and he/she has an opportunity for appending additional information to the Chair’s review and for appealing an annual review to the Dean.  Consult the Handbook for information on the appeal process.