Skip to main content

Faculty Promotion and Tenure Information

Lecturer promotion
information »

The authoritative text for faculty is the Faculty Handbook. The Handbook spells out university-wide guidelines for mid-probationary review, tenure and promotion and promotion to professor, and also contains policies for Post-Tenure Review. The College follows the guidelines and policies found in Section B4: Faculty Reviews.

Questions concerning the review process that cannot be answered by the Department Chair should be referred to Philip Ganderton, Senior Associate Dean.

Promotion & Tenure/Mid-Probationary Review

Effective Fall 2016, all departments will use UNM's new Retention, Promotion and Tenure application. The complete guidelines for dossier submittal and review, authored by the Office of the Provost, are posted here.  (Note: the College's guidelines for dossier organization only differ slightly from the Provost's; A&S candidates and departments should follow the College's guidelines for dossier organization.)

Each department will have performance standards reflective of expectations in the discipline. These standards are made available to new faculty at the time of appointment. The Chair’s responsibility is to help the candidate develop the file, to follow department and university procedures for conducting reviews, to accurately summarize the results of the departmental review, and finally, to provide her/his own evaluation and recommendation on each case. In the case of a negative finding at any level, the candidate has an opportunity for appeal. Consult the Faculty Handbook Appeal Process for more information.

The Department Administrator in each unit works with faculty on the details of organizing the file. After the file is released to the College office, it is evaluated by a committee of nine faculty broadly representative of the disciplines in Arts & Sciences. Normally there are two such committees: a senior committee which reviews the promotion to full professor cases, and a junior committee which reviews the mid-probationary and promotion with tenure cases. A third committee may be formed to review mid-probationary files only, if warranted by the number of cases in any given year. Each file is also evaluated by the Associate Dean for Faculty. The Dean, after taking all these reports and the documents in the file into consideration, makes the College recommendation on the case. The file then is sent to the Provost’s office for the final series of reviews.

Recommendations for Promotion and Tenure/Promotion are due to the Dean in early January and go to the Provost in early March.

Recommendations for Mid-Probationary action are due to the Dean in early February and go to the Provost in early April.

Please review the Promotion and Tenure FAQs and Sample timeline for all retention, promotion and tenure files.


Mid-Probationary Recommendation Forms

Faculty/Committee Confidential Recommendation Form [MPR]
Summary of Departmental Vote Sheet [MPR] 
(electronically fillable form)*

*NOTE: electronically fillable forms may not work in all browsers. If you are experiencing difficulties in accessing the form's fillable fields try opening the form with Acrobat or Acrobat Reader.

Requests for Early Decision

When an assistant professor requests that his/her probationary period be reduced and the mid-probationary or tenure review accelerated, the Chair must complete a Contract Modification Letter.  Once signed by the Chair and the candidate, the letter is sent to the Dean and then to the Provost.  All approvals must be obtained before the candidate submits a dossier for early decision.

Post-Tenure Review

In addition to the general guidelines in the Faculty Handbook, each Department has developed a set of performance expectations for tenured faculty reflective of the expectations in the discipline. Annual reviews of tenured faculty must be shared with the faculty member and he/she has an opportunity for appending additional information to the Chair’s review and for appealing an annual review to the Dean.  Consult the Handbook for information on the appeal process.

All Student Enquiries should be directed to or (505) 277-4621